Who We Are
WPIL Limited (“WPIL”, “we”, “us”, “our”) operates the WPIL website and related registry, editorial, and submission services (the “Services”). For privacy laws, WPIL is the “data controller” for personal data processed through the Services.
- Controller legal name: WPIL Limited
- Registered address: Unit 1404, 14th Floor, Godrej Genesis, Street Number 18, Block EP, Sector V, Kolkata 700091, West Bengal, India
- Privacy contact: info@wpil.co.in
Scope
This Privacy Policy explains how we collect, use, share, store, and protect personal data when you visit our website, submit material, contact us, register interest, apply/nominate, or otherwise interact with WPIL.
Personal Data We Collect
We collect information you provide directly, information generated through your use of the Services, and information from publicly available sources where relevant to our editorial and registry work.
Information You Provide
This can include your name, work email, phone number, role, studio/practice name, location, website/social links, portfolio and project materials, images, drawings, texts, credits, collaborator details you choose to include, messages sent via forms, RSVP and event registration details, and any other information you submit.
Information We Collect Automatically
When you use the Services, we may collect device and usage data, such as IP address, browser type, device identifiers, pages viewed, referring pages, timestamps, and interaction metrics. We may also collect cookies and similar tracking data as described below.
Information From Public Sources
Where relevant for nominations, fact-checking, credits, and editorial integrity, we may review and record information from publicly available sources such as studio websites, publications, award listings, and press coverage.
How We Use Personal Data
We use personal data to operate and improve the Services, manage submissions and nominations, communicate with you, conduct editorial review, publish selected registry entries and related editorial content, administer events and partnerships, maintain platform security, prevent misuse, and comply with legal obligations.
Editorial Publication and Consent
If your practice/project/profile is selected for publication, we will publish only what is necessary for the registry/editorial purpose and consistent with the submission format. Where required, we will rely on consent or clearly indicated permissions for publication, and we will respect crediting and attribution requirements provided by you.
Legal Bases for Processing (GDPR/UK GDPR)
Where GDPR/UK GDPR applies, we process personal data under one or more of the following bases:
- Consent, when you opt in to submissions, nominations you control, newsletters, or publication permissions where required.
- Contract, when processing is necessary to provide the Services you request (for example, managing a submission workflow you initiate).
- Legitimate interests, when we have a genuine business and editorial need that does not override your rights, such as maintaining platform security, preventing fraud, improving the Services, communicating operational updates, and running an editorial registry with consistent quality controls.
- Legal obligation, when processing is required to comply with applicable laws, regulatory requests, or lawful enforcement.
Cookies and Similar Technologies
We use cookies and similar technologies to keep the site functional, understand how the Services are used, and improve performance and experience. Where required by law, we will request your consent before using non-essential cookies.
Cookie categories may include:
- strictly necessary cookies (site operation and security),
- analytics cookies (traffic and usage measurement), and
- preference cookies (remembering choices such as sound toggles or language).
If we use marketing cookies in the future, we will describe them and provide appropriate controls.
You can manage cookies through your browser settings and, where available, our cookie preference tool.
How We Share Personal Data
- We do not sell personal data.
- We may share personal data in limited circumstances.
- Service providers and processors, such as hosting, analytics, email delivery, customer support tools, and security monitoring, operate under contractual confidentiality and data protection obligations.
- Partners and collaborators, where necessary to deliver co-branded programming or events you have chosen to participate in, or where you have asked us to connect you.
- Legal and safety reasons, where required by law, court order, or to protect rights, safety, and security.
- Business changes, if we undergo a merger, acquisition, or restructuring, will be made with appropriate safeguards.
International Transfers
If your data is transferred outside your country, we take steps to protect it. Where GDPR/UK GDPR applies, and data is transferred outside the EEA/UK, we rely on approved transfer mechanisms such as Standard Contractual Clauses and, where required, supplementary safeguards.
Data Retention
We retain personal data only as long as necessary for the purposes described in this policy. Submission and editorial records may be retained for archival and integrity purposes, including:
- maintaining a consistent historical record of registry decisions,
- unless deletion is required by law or you validly request deletion and
- no exception applies (for example, legal compliance, fraud prevention, or essential archival integrity where lawful).
Security
We use reasonable administrative, technical, and organisational measures to protect personal data. No system is perfectly secure; therefore, it is essential to use secure passwords and protect your account/device access.
Your Rights
Depending on your location, you may have rights to access, correct, delete, or restrict the processing of your personal data; object to processing; request portability; and withdraw consent where consent is the basis. You may also opt out of non-essential communications at any time via the link in messages or by contacting us.
Right to Complain (EEA/UK)
If you are in the EEA or UK, you have the right to lodge a complaint with your local data protection authority. In the UK, this is the Information Commissioner’s Office (ICO). We encourage you to contact us first so we can address concerns directly.
Third-party Links
Our Services may link to third-party sites. We are not responsible for their privacy practices; please review their policies.
Changes to This Policy
We may update this Privacy Policy from time to time. We will post the updated version with a revised “Last updated” date and, where appropriate, provide additional notice.
Contact
For privacy questions or requests, contact: info@wpil.co.in
Controller address: Unit 1404, 14th Floor, Godrej Genesis, Street Number 18, Block EP, Sector V, Kolkata 700091, West Bengal, India